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Hundreds of members.
One collection date.

Before collection day we need three answers: which records are missing, which parcels to visit first and what each member delivered.

Connect your member seasons Explore the workflow
Open items45 membersEach with an owner and a next step.
Collection centreOpens in 12 days
Collection campaign

Twelve days
to collection.

One campaign, from the roster on 28 May to an assembled lot on 9 June, with four field technicians sharing the rounds.

386Members
3412916
Member 0412Seed lot recordMissing a record
Member 0127Sowing dateVisit planned
Member 0215Fertiliser recordMissing a record
28 May, roster

Open on the exceptions.

341 of 386 members are ready. The roster opens on the other 45, grouped by what each one is missing.

Field technician 01, 3 stops
29 May, field round

Visit the right parcels first.

Stops are ordered by what each visit closes and how far it is from the last one. Each technician gets one round a day.

AndikaOn behalf of
Member 0093
ConsentGiven in person, 1 June
Captured byField technician 03
30 May to 6 June, capture

Record on the member’s behalf.

Many members do not use a phone. The technician captures their records in Andika, under their name, once they agree.

6open, 23 closed
Seed lot, Member 0412Field technician 02Closed 30 May
Fertiliser, Member 0215The memberClosed 2 June
Harvest estimate, Member 0341OfficeCall 8 June
7 June, follow-up

Every gap has an owner.

Each missing record names who brings it and the next step. Closed items leave the list; 6 remain open.

Ticket 0631Member 0412
Gross12,480 kg
Tare9,140 kg
Net3,340 kg
Moisture11.6 %
Impurities1.2 %
Grade1
9 June, intake

Weigh and grade each delivery.

At the collection centre, each delivery is weighed and graded for moisture and impurities. The ticket joins the member’s season.

24,860 kg17 members
0412, 13.4 %0127, 11.0 %0388, 9.6 %
Lot assembled
9 June, lot

Lot assembled.

17 members, 24,860 kg. The lot keeps each member’s share by weight and grade.

Member map

Where each
member stands.

Member parcels around the village, coloured by where their records stand. Beside the map, the roster says who owns each open item and what happens next.

Show
Records complete341of 386 members, ready for collection
Missing a record29each with an owner and a date
Visit planned16shared between 4 technicians
Delegated capture

On their behalf.
In their name.

A member without a smartphone still ends the season with complete records. A field technician captures them in Andika, with the member present and after the member agrees.

  • Filed under the member.

    Each entry belongs to the member’s season and shows which technician captured it, and when.

  • Consent before the first entry.

    The technician records how and when the member agreed, before anything else is entered.

  • The season stays theirs.

    If the member later uses Andika on their own phone, the records captured for them are already there.

Collection day

Every kilo
has a member.

At the collection centre the scale, the moisture meter and the grade go straight to the member’s ticket. The work ends with an assembled lot and each member’s share of it.

  • Weighed, not estimated.

    Net weight comes from the scale ticket, gross minus tare, never from a declaration.

  • Graded at intake.

    The grade is set at the centre, with moisture and impurities on the same ticket.

  • Shares that add up.

    Each member’s share is their net weight over the lot total, so the lot adds up to 100 %.

The lot’s journey to the buyer continues on Evidence & traceability

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